Industries

Professional Services

Utilization, project profitability, and partner compensation built for consultancies, agencies, and firms that sell expertise — not inventory.

The Professional Services Landscape

Consultancies, agencies, and professional firms sell time and expertise, which means profitability lives at the engagement level in a way most general bookkeeping never captures. Retainers, hourly billing, and fixed-fee projects all move differently through cash flow, and partner or owner pay is often set once and never revisited as the numbers change.

We work with solo consultants through multi-partner firms who need their books to answer a specific question: which clients and engagements are actually driving profit, and which ones are quietly draining capacity.

Common Financial Challenges

Project profitability is unclear until the engagement is over.
Without real-time utilization tracking, a losing engagement often isn't obvious until it's already closed out.

Revenue is lumpy and hard to forecast.
Retainer, project, and hourly billing mixed together make cash flow forecasting genuinely difficult without the right reporting.

Partner or owner compensation isn't clearly tied to performance.
Draws and distributions often get set once and never revisited as the firm's economics change.

Scaling past a solo founder feels financially risky.
Owners don't always know what headcount or overhead the firm's margins can actually support.

Services We Recommend Most

Business Advisory

Utilization benchmarks and growth modeling built for firms that sell expertise.

Accounting & Bookkeeping

Monthly books that show project and client-level margin, not just totals.

Fractional CFO

Partner compensation and capacity planning as you scale past founder-led.

Tax Planning

Entity structure and quarterly strategy tuned to variable, project-based income.

Industry-Specific Expertise

Utilization & Realization Reporting

Billable hours and realized rates tracked against targets, project by project.

Retainer & Project Revenue Recognition

Revenue recognized to match delivery, not just invoicing timing.

Partner Compensation Modeling

Draw and distribution structures tied to actual firm performance.

Capacity & Hiring Forecasts

Clear modeling for when the numbers actually support your next hire.

How We Help

Rebuild Reporting Around Engagements

We restructure your books to show profitability by client and project, not just in aggregate.

Set Up Utilization Tracking

You see realized rates and capacity every month, not just at year-end review.

Model Partner Compensation

We build a draw and distribution structure that reflects current firm economics.

Plan Growth Before You Commit

Hiring and expansion decisions get modeled against real margin before you make them.

Frequently Asked Questions

Both. We support solo consultancies through multi-partner firms — the reporting scales to wherever you are today.

Yes. This is one of the most common reasons professional services firms come to us, especially past the first few hires.

We work primarily with QuickBooks Online and integrate with common time-tracking and project management tools.

Most clients see their first project-level report within two weeks of onboarding, once your chart of accounts is restructured.